HR investigation interview transcription
Records of workplace, internal, regulatory and professional investigation interviews, labelled the same way across every interview in a set.
Why the labels matter
Consistency across a set, not just within one interview.
An investigation report quotes its interviews. When every interview in a set uses the same speaker labels and numbered lines, each quotation in the report can be traced to the exact line it came from, and any correction can be raised by line number.
How the record is set out
| Element | In the record |
|---|---|
| Question and answer | Questions and answers set apart, with relevant interruptions and clarifications kept. |
| Speaker labels | Investigator, interviewee, companion and representative labelled identically across the set. |
| References | Timecodes, page numbers and numbered lines on request. |
| Level of detail | Intelligent, full or strict verbatim, chosen before work starts. |
Illustrative extract
Fictional. No client material is used.
- 001PAPlease state your name, role and how long you have worked in the service team.
- 002TRMy name is Thomas Reed. I am a senior service coordinator, and I have worked in the team for four years.
- 003PAWere you working on Monday 13 July?
- 004TRYes. I started at 08:00 and was scheduled to finish at 16:00.
- 005PAWhat first drew your attention to order RM-418?
- 006TRAt about 10:15, the dashboard showed it as urgent and unassigned. I opened the record to check the notes.
Common questions
- 001Q.Can a Teams or Zoom recording be transcribed?
- 002A.Yes. Audio or video from Teams, Zoom or a handheld recorder can be transcribed once you have authority to share it and the transfer route is settled.
- 003Q.Can several interviews be handled as one set?
- 004A.Yes. Labels and layout stay the same across the set, and each interview can be delivered as it is finished.
- 005Q.Can witnesses be anonymised?
- 006A.Yes. You supply the codes or initials, and they are applied the same way in every interview.
Your part
You conduct the investigation, weigh the evidence and make the findings; the transcriber produces the record and nothing else.
Send recordings once the scope and transfer route are settled, and never through this website.
Live verbatim capture has limits: see what live capture can and cannot do.